Format:

Task 1 – Email Format: There are 6 steps to a proper Email letter

1. [Greeting Here], (To whom it may concern – if you do not know whom you are writing to – formal, Dear Mr. or Mrs. _____ – if you have met the person once or twice – semi-formal, or Dear friend’s 1st name – informal]

Emails should be written in the 3 paragraphs with a word count of 150 – 200 words.

2. 1^st paragraph: State the purpose of the letter

3. 2^nd paragraph: Give detail to the situation in the question prompt

4. 3^rd paragraph: Suggest a possible outcome

5. Sign off (yours faithfully, yours sincerely, your friend)

6. [Your name here]

Formal Letter

A work colleague (or student friend) has applied for a new job and he/she has asked you to write a reference letter to the new employer.

Write a letter to the employer to recommend your colleague or friend:
* state your reason for writing and state how you know the applicant
* describe your colleague/friend’s relevant qualifications and skills
* and explain why you are recommending this person for the job.

Dear Sir or Madam,

I am writing to you to recommend a colleague of mine for the position of digital archivist at your company. I have known Richard Seymour for over 20 years since we both started at My Spot Digital together in February of 2000.

As you may know, My Spot Digital was a ‘start-up’ company in 2000, and Richard and I were the first two employees hired, so we have shared a great deal of knowledge in business acumen, the creation of numerous applications for computers and cellphones, and silicon chip design. It was his design of Rocket Mail that became the industry’s standard for all email applications to this present day.

I recommend Richard for this position because in the field of digital archives there can be no better person since he almost single-handedly invented the position, as it pertains to the safe storage of digital recordings, including all of its 104 possible extensions.

Yours faithfully,

Emile Frank  (155 words)

Dear Sir or Madam,

Purpose: I am writing to you to recommend a colleague of mine for the position of digital archivist at your company. I have known Richard Seymour for over 20 years since we both started at My Spot Digital together in February of 2000.

Detail: As you may know, My Spot Digital was a ‘start-up’ company in 2000, and Richard and I were the first two employees hired, so we have shared a great deal of knowledge in business acumen, the creation of numerous applications for computers and cellphones, and silicon chip design. It was his design of Rocket Mail that became the industry’s standard for all email applications to this present day.

Outcome: I recommend Richard for this position because in the field of digital archives there can be no better person since he almost single-handedly invented the position, as it pertains to the safe storage of digital recordings, including all of its 104 possible extensions.

Yours faithfully,

Emile Frank  (155 words)